The Business Master (3rd Edition)

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GRAPHCT3.DOC--Use PRINTDOC.BAT to print these docs, NOT WordPerfect! G R A P H C A T V 3 . 0 ============================================= Clip Art Graphics Catalog Builder and File Database Exporter for WordPerfect 6.0 and 5.1 Requires WordPerfect 6.0 or 5.1 (DOS version), WP51 Must be Interim Release 6/29/90 or Newer A Shareware Package from: Jerry Stern Science Translations P. O. Box 20234 Baltimore, MD 21284-0234 _______ ____|__ | (R) --| | |------------------- | ____|__ | Association of | | |_| Shareware |__| o | Professionals -----| | |--------------------- |___|___| MEMBER All materials (C) Copyright 1991-93 Jerry L. Stern All Rights Reserved Quick-Start Guide Begins on Page 7 GRAPHCAT is a copyrighted program distributed as SHAREWARE. All rights are reserved. You may try out the program for up to 30 days for free. If you continue to use this program, you must pay a registration fee of $20.00. Registered users will receive an enhanced version of the main macro, a megabyte of Wood Clips graphics, newsletters announcing updates, and voice/FAX/email support. G R A P H C A T V. 3.0 2 Table of Contents ================= DEFINITION OF SHAREWARE . . . . . . . . . . . . . . . . . . . 3 REGISTRATION . . . . . . . . . . . . . . . . . . . . . . . . 5 ASP Ombudsman . . . . . . . . . . . . . . . . . . . . . 5 DESCRIPTION OF FILES . . . . . . . . . . . . . . . . . . . . 6 QUICK START . . . . . . . . . . . . . . . . . . . . . . . . . 7 WORDPERFECT 6.0 OR 5.1? (NEW FEATURES) . . . . . . . . . 7 INDEX AND FILEINDX . . . . . . . . . . . . . . . . . . . 8 INSTALLATION . . . . . . . . . . . . . . . . . . . . . . . . 9 WHAT IS GRAPHCAT? . . . . . . . . . . . . . . . . . . . . . . 10 PROMPTS--THE INPUT SCREEN . . . . . . . . . . . . . . . . . . 12 DRIVE:\PATH . . . . . . . . . . . . . . . . . . . . . . 12 EXTENSION OR FILE MASK . . . . . . . . . . . . . . . . . 12 CATALOG TITLE . . . . . . . . . . . . . . . . . . . . . 13 COLUMNS . . . . . . . . . . . . . . . . . . . . . . . . 13 HEIGHT . . . . . . . . . . . . . . . . . . . . . . . . . 13 GRAPHIC ON DISK . . . . . . . . . . . . . . . . . . . . 14 EDITING ALL THE IMAGES AT ONCE . . . . . . . . . . . . . 15 INDEX, INDEX5, INDX4DOS, and FILEINDX . . . . . . . . . . . . 16 IMPORTING INTO PC-FILE . . . . . . . . . . . . . . . . . 18 BUILDING A DATABASE IN WORDPERFECT . . . . . . . . . . . 18 TROUBLE-SHOOTER'S GUIDE--GRAPHCAT . . . . . . . . . . . . . . 18 GRAPHCAT won't read my graphics files. . . . . . . . . . 18 My scanner makes graphics in several formats. . . . . . 19 My images are squashed, and printed much too narrow. . . 19 My file names wrap to the next line. . . . . . . . . . . 19 My document prints slowly. . . . . . . . . . . . . . . . 19 Only half of my catalog page prints. . . . . . . . . . . 19 An error message box appears . . . . . . . . . . . . . . 19 I don't have enough memory . . . . . . . . . . . . . . . 20 WP51 reads and writes to the floppy drive . . . . . . . 20 Sort option in list files is turned off . . . . . . . . 20 The message "Position Hyphen" appears . . . . . . . . . 21 GRAPHCAT loads a file as a graphic that isn't one . . . 21 TROUBLE-SHOOTER'S GUIDE--INDEX . . . . . . . . . . . . . . . 22 Sharing Violation . . . . . . . . . . . . . . . . . . . 22 WP51 and DOS with the NDOS command.com replacement . . . 22 INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 All Rights Reserved (C) Copyright 1991-93 Jerry Stern G R A P H C A T V. 3.0 3 DEFINITION OF SHAREWARE ======================= Shareware distribution gives users a chance to try software before buying it. If you try a Shareware program and continue using it, you are legally required to register. With registration, you get anything from the simple right to continue using the software to an updated program with printed manual. Copyright laws apply to both Shareware and commercial software, and the copyright holder retains all rights, with a few specific exceptions as stated below. Shareware authors are accomplished programmers, just like commercial authors, and the programs are of comparable quality. (In both cases, there are good programs and bad ones!) The main difference is in the method of distribution. The author specifically grants the right to copy and distribute the software, either to all and sundry or to a specific group. For example, some authors require written permission before a commercial disk vendor may copy their Shareware. Shareware is a distribution method, not a type of software. You should find software that suits your needs and pocketbook, whether it's commercial or Shareware. The Shareware system makes fitting your needs easier, because you can try before you buy. And because the overhead is low, prices are low also. Shareware has the ultimate money-back guarantee--if you don't use the product, you don't pay for it. DISCLAIMER-AGREEMENT -------------------- USERS OF GRAPHCAT MUST ACCEPT THIS DISCLAIMER OF WARRANTY: "GRAPHCAT IS SUPPLIED AS IS. THE AUTHOR DISCLAIMS ALL WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE WARRANTIES OF MERCHANTABILITY AND OF FITNESS FOR ANY PURPOSE. THE AUTHOR ASSUMES NO LIABILITY FOR DAMAGES, DIRECT OR CONSEQUENTIAL, WHICH MAY RESULT FROM THE USE OF GRAPHCAT." GRAPHCAT is a "shareware program" and is provided at no charge to the user for evaluation. Feel free to share it with your friends, but please do not give it away altered or as part of another system. The essence of "user-supported" software is to provide personal computer users with quality software without high prices, and yet to provide incentive for programmers to continue to develop new products. If you find this program useful and find that you are using GRAPHCAT and continue to use GRAPHCAT after a period of 30 days, you must make a registration payment of $20. to Science Translations. The $20. registration fee will license one copy for use on any one computer at any one time. You must All Rights Reserved (C) Copyright 1991-93 Jerry Stern G R A P H C A T V. 3.0 4 treat this software just like a book. An example is that this software may be used by any number of people and may be freely moved from one computer location to another, so long as there is no possibility of it being used at one location while it's being used at another, just as a book cannot be read by two different persons at the same time. Commercial users of GRAPHCAT must register and pay for their copies of GRAPHCAT within 30 days of first use or their license is withdrawn. Site-License arrangements may be made by contacting Science Translations. Anyone distributing GRAPHCAT for any kind of remuneration must first contact Science Translations at the address below for authorization. This authorization will be automatically granted to distributors recognized by the ASP as adhering to its guidelines for shareware distributors, and such distributors may begin offering GRAPHCAT immediately. Except for ASP members, ALL RACK VENDORS, SHOW VENDORS, RETAIL DISTRIBUTORS, AND CD-ROM VENDORS MUST HAVE WRITTEN PERMISSION TO DISTRIBUTE ANY SCIENCE TRANSLATIONS PRODUCTS. You are encouraged to pass a copy of the unregistered version of GRAPHCAT along to your friends for evaluation. Please encourage them to register their copy if they find that they can use it. All registered users will receive a copy of the latest version of GRAPHCAT, an enhanced version of the GRAPHCAT macro, a megabyte of Wood Clips graphics, discounted upgrades, newsletter announcements of upgrades and new products, and technical support for at least one year. The enhanced (registered) version of GRAPHCAT includes a configuration file, allowing users to enter their choices of borders, justification, image height, columns, and catalog title into the macro. Registrations, Site Licenses, and Permission to distribute are available from: Jerry Stern, Science Translations, P. O. Box 20234, Baltimore, MD 21284-0234, Phone and FAX 410-661-2224. Site license information, international registration methods, and additional contact information, including on-line support, is in the file PRODUCTS.DOC. Vendor and BBS license terms, and suggested product descriptions, are in the file VENDOR.DOC. All Rights Reserved (C) Copyright 1991-93 Jerry Stern G R A P H C A T V. 3.0 5 REGISTRATION ============ GRAPHCAT/DOS V. 3.0 is shareware, or "Try before you buy" software. You may copy this entire package and pass it on unchanged to other WordPerfect users. If you use the program for more than 30 days, you must register. Basic registration is $US 20., and a variety of payment types are listed in the files REGISTER.DOC and PRODUCTS.DOC, including Visa, MasterCard, and International options. Checks from some countries other than the U.S. are accepted--check the registration form for the list. All credit card orders are billed in U.S. currency. Send registrations to: Or Phone or FAX to: Jerry Stern 410-661-2224 Science Translations PO BOX 20234 Outside U.S. & Canada Baltimore, Maryland 21284-0234 add $2.00 Shipping. (Specify disk size.) Maryland residents add 5 per cent sales tax. Registered users receive the registered version of the GRAPHCAT macro with registration reminders removed, a selection of Wood Clips graphics, technical support for up to one year, and newsletter notification of upgrades, with discounted pricing for registered users. Support is by mail, FAX, or phone, at the same address and phone number used for registration, or via the SciTrans support conference on GEnie--in the WordPerfect RT, Third-Party Support category, SciTrans topic, or on the Rosedale Data Line BBS at 410-866-4554 (USR-DS v.32bis, v.42bis HST 16.8k, 4 lines). or you may contact the author as J.Stern10 on GEnie, as 72144,1241 on Compuserve, or on the Internet as 72144.1241@compuserve.com. Jerry Stern is a member of the Association of Shareware Professionals (ASP). ASP wants to make sure that the shareware principle works for you. If you are unable to resolve a shareware-related problem with an ASP member by contacting the member directly, ASP may be able to help. The ASP Ombudsman can help you resolve a dispute or problem with an ASP member, but does not provide technical support for members' products. Please write to The ASP Ombudsman, at 545 Grover Road, Muskegon, MI 49442, or send a CompuServe message via CompuServe Mail to: ASP Ombudsman 70007,3536. WordPerfect and WP Corp are registered trademarks of WordPerfect Corporation within the U.S. and other countries. WordPerfect Office is a trademark of WordPerfect Corporation Worldwide. All Rights Reserved (C) Copyright 1991-93 Jerry Stern G R A P H C A T V. 3.0 6 DESCRIPTION OF FILES ==================== If you received your copy of GRAPHCAT as a ZIP file, it should display this message while unZipping with PKZip 2.04g: Authentic files Verified #KET753 SCIENCE TRANSLATIONS TECHNICAL WRITING SERVICES The files listed below should be included in your copy of GRAPHCAT 3.0. If any are missing, the package is incomplete. Any files not listed here were added by third parties, and are not part of the package. Users will receive a current and complete copy when they register. REGISTER.DOC Order form for registering GRAPHCAT and other Science Translations products. PRODUCTS.DOC Product descriptions and additional contact information for Jerry Stern and Science Translations, including details on GRAPHCAT, BOOKBILD, and Wood Clips graphics. All the files below should share the file date 06-28-93, and the time 3:00 AM. If any other time or date appears, they have been tampered with since leaving Science Translations. In addition to the two files above, there should be exactly 22 files, and the sizes MUST match the sizes shown below. README.1ST (1,185) One screen of introductory information. View it by typing: type readme.1st PRINTDOC.BAT (540) Printing and installation batch files. SETUP.BAT (3,420) Installation file for WordPerfect 5.1 INSTALL.WPM (8,608) Installation macro for WordPerfect 6.0. GRAPHCT3.DOC (63,130) This instruction manual. GRAPHCAT.WPM and INDEX.WPM (47,464 and 12,142) The macros for WordPerfect 6.0. GRAPHCAT.WM5, INDEX.WM5, INDEX5.WM5, and INDX4DOS.WM5 (24,901, 10,216, 10,108, and 11,026) The macros for WordPerfect 5.1. These are renamed during SETUP to WPM extensions. various.WPG (112,983 total) 4 sample Wood Clips art files for testing GRAPHCAT. Get a megabyte of Wood Clips when you register! FILEINDX.DBF (314) File database for PC-File. FILEINDX.HDB (2,084) Screen information for PC-File. NAME.NDX (1,024) Name index for PC-File. VENDOR.DOC (5,861) Information for vendors and sysops, including product descriptions and permission to distribute. FILE_ID.DIZ and DESC.SCI (443 and 61) Special description files for bulletin boards. All Rights Reserved (C) Copyright 1991-93 Jerry Stern G R A P H C A T V. 3.0 7 QUICK START =========== GRAPHCAT/DOS 3.0 requires EITHER WordPerfect 6.0, any release date, or WordPerfect 5.1, interim release date 6/29/90 or later. It is a shareware package of WordPerfect macros that read any disk or directory, and create a pictorial listing of all the graphics found. After running the INSTALL.WPM macro for WP60 or SETUP.BAT file for WP51, run the main macro by pressing Macro (Alt-F10), and entering GRAPHCAT. Answer the prompts for the drive and directory, file extension, catalog title, number of columns, and graphic height. The default values for columns and height allow 28 graphics per page. WORDPERFECT 6.0 OR 5.1? (NEW FEATURES) -------------------------------------- Throughout this manual, when the keystrokes and procedures are the same for both WordPerfect versions, the steps will be listed only once. However, when the steps are different, you will see this: WP51: Do these steps in WordPerfect 5.1 WP60: Or these in WordPerfect 6.0. WordPerfect 6.0 has greatly enhanced graphics and macro power, so there are a few features available in the WP 6.0 version of Graphcat that are not in the 5.1 edition. The WP60 version has these enhancements: 1) The sort order that you have set in the File Manager is the order that your files will be listed in Graphcat. You can choose to sort by filename, extension, size, date, and in ascending or descending order. 2) A Graphics-on-Disk option can save workspace--check the radio button in the main Graphcat screen to turn it on. 3) All the graphics may be converted to black and white, or adjusted in many other ways, by editing the Graphics style named "GRAPHCAT" or the Border style named "GCAT-BRD". (See the instructions on page 15.) 4) New graphics formats added to WP60, initial release include BMP and WMF. 5) Support for WordPerfect Graphics (WPG) includes version 1.0 (WP51), version 1e (Presentations 2.0/DOS), and 2.0 (WP60 shipping graphics). NOTE: WP60 does NO LONGER SUPPORTS DHP, GEM, IMG, MSP, PNTG, & PPIC. Keep a copy of the GRAPHCNV program from WP51 to convert these into WPG format. ADDITIONAL GRAPHICS DRIVERS: The formats DXF, MGX, and TGA require extra conversion drivers--call WPCorp. for order info. All Rights Reserved (C) Copyright 1991-93 Jerry Stern G R A P H C A T V. 3.0 8 TIF FILES: TIF formats through revision 5.0 are supported, except those using LZW compression. Some version 6.0 files are supported, but not all--call WPCorp. support for details. INTERNATIONAL USERS: -------------------- Although GRAPHCAT's prompts are in English, all of the internal macro commands and menu choices have been set using international equivalents. GRAPHCAT and the INDEX macros should work properly with ANY WP language module, and the column height measurements will be accepted in your default measurement. However, I have not been able to test every possible international combination of software, interim release, and hardware. Please write if you find that GRAPHCAT fails in any way on your system. Also note: the interim release requirement of the 6/29/90 release applies to US WordPerfect 5.1. Other language versions may require a newer release. If you aren't sure whether your release of WP has the needed added feature, just go ahead and run GRAPHCAT: the macro automatically tests for the needed new feature. INDEX AND FILEINDX ------------------ The INDEX macros read any file directory, and convert the directory listing into a comma-delimited mail-merge file for use by PC-File, or most other database programs. They are automatically installed along with GRAPHCAT, and answer the prompts in the same way. For instructions on the INDEX macros and FILEINDX, see page 16. WP51: There are three versions of the INDEX macros for WP51, and only one is needed or usable on your system. See the instructions for help. WP60: INDEX.WPM works in a different way than the WP51 versions of INDEX--one version works on all systems, but requires that the file INDEX.PRS be available in the WP printer directory. FILEINDX requires a database program. These database files are used with INDEX to create a database of graphics files (or any other files). Load these files into a directory readable by the database program, and run the program normally. Be sure to delete or overwrite the one sample record already in the file. All Rights Reserved (C) Copyright 1991-93 Jerry Stern G R A P H C A T V. 3.0 9 WOOD CLIPS ---------- The files with .WPG extensions are clip art. The patterns and styles vary greatly, and they are provided as handy files for testing GRAPHCAT. They are all wood cut engravings, known as Wood Clips. INSTALLATION ============ If you are reading these files on screen, you may print them with the PRINTDOC.BAT batch file. (Don't print them from WordPerfect-- they are formatted with page breaks for printing from DOS.) From the DOS prompt, log to the directory holding the GRAPHCAT distribution files. Start the PRINTDOC file by typing it like this: printdoc lpt1 (where lpt1 is the name of your printer--change it as needed for your system.) WP60: GRAPHCAT is installed by running the macro INSTALL.WPM. (This macro will not run in WP51--see the explanation of SETUP.BAT below for WP51.) The macro will display a box showing four directories: 1) The source drive for the GRAPHCAT files, initially a:. Edit this line as needed if your files are in another area, such as c:\download, for example. 2) The macro directory for WP60. This entry should generally be correct, unless you use more than one macro directory. 3) The new directory to create for the GRAPHCAT sample graphics and doc files, c:\graphcat initially. Edit this entry if you would like the docs and graphics elsewhere. 4) The printer file directory for WP60, where INDEX.PRS will be copied. WP51: To install the GRAPHCAT macros to the WordPerfect 5.1 macro directory, run the batch file SETUP.BAT from the DOS prompt while logged to the GRAPHCAT distribution disk or directory. You will need to know where WordPerfect 5.1 keeps your macros, usually c:\wp51\wpm or c:\wp51. If you do not know where your WordPerfect macros should be placed, press Setup (Shift-F1), choose (6) Location of Files, and write down the setting next to (2) Keyboard/Macro Files. Press Cancel (F1) twice to return to the document screen. All Rights Reserved (C) Copyright 1991-93 Jerry Stern G R A P H C A T V. 3.0 10 WHAT IS GRAPHCAT? ================= I've been collecting clip art for different projects. A small book, some newsletters, signs, and still more pictorial projects. I've drawn some, scanned some paper clip art, and bought some disks of pictures. I was beginning to lose track of which disk had what pictures. I needed an index, a printout of every graphic I had, so I could keep them handy for reference. The WPG files shipped with WordPerfect have their own printed picture indexes of art in the manual, but disks of PCX or TIF files from computer show rack vendors are escapees from that elusive paperless office we all keep hearing about. And clip art disks are uneven; some of them are full disks of excellent art on related topics, but others are totally unrelated pictures. Worse, because there are several flavors of each of the graphics file formats, some files will not be recognized by WordPerfect, and will read as bad. Overall, clip art disks are worthwhile, but a printed index would help sort the good files from the fuzzy junk. And the commercial clip art isn't much better. Oh, the graphics are better, but the printed indexes are printed too small, or on newsprint, or are all mixed in with the pictures of every other graphic collection sold by that company. Meanwhile, my co-workers on a newsletter project wanted to see all their clip art. I kept their graphics on a separate disk, but they wanted paper copies to refer to, so they could tell me, "Use that butterfly picture from page two." I began to create a sample document, with every graphic shown, and the file names, and the disk titles, and immediately found that there was too much work involved. I had two options: I could delegate the job, or write a macro to do the job. Since I couldn't find anyone who would spend three hours to create the index for each disk, I wrote GRAPHCAT. It's a lot faster than an assistant; it only takes from a few seconds to a few minutes to complete the job, depending on the speed of the computer and the size of the graphics files. GRAPHCAT makes this task easy, so easy that nearly no effort is needed to create a new catalog for each directory or floppy of pictures. If the macro is told the drive and path of the files, the computer should do the rest. With just that information, the WordPerfect macro reads the appropriate directory, identifies the graphics files, sets their sizes, locations, and options in a catalog, and leaves that catalog ready to print. Once the catalog is built, you may preview it, print it, and save it if you want. All Rights Reserved (C) Copyright 1991-93 Jerry Stern G R A P H C A T V. 3.0 11 WP51: WordPerfect corporation has a habit of tinkering with their software. There are many different versions of WordPerfect 5.1 for MS-DOS systems. Some of their interim releases are mostly bug fixes, and a few new drivers for new hardware; the new releases also include minor new features. The 6/29/90 release included a new macro command, {SYSTEM}entry, or in international editions, {SYSTEM}29. It can copy a file name off a List Files (F5) menu. GRAPHCAT uses that macro command, so users of earlier versions of WP MUST upgrade. To check your WP release date, press Help (F3) from the document screen of WP. The release date will be in the top right corner of the introductory help screen. To upgrade to the newest release of WP 5.1, call your local WordPerfect corporate office. Instructions for installing the upgrade come with the disks, but be sure to check for, and read, a README file on the first disk of each type. That README file will list the features added to the program in that release. (WP sales phone number in the U.S., as of Summer '93, is 1-800-321-4566 or 1-801-226-6800.) I cannot speak for WordPerfect Corporation, so of course all such information is subject to change--call and ask amounts before sending them money. Interim Releases of WP: Writing software in a macro language is tricky, like controlling a rowboat by towing it from a distance of five parsecs. However, GRAPHCAT for DOS has been tested on all releases of WordPerfect 5.1, and the macro language in WP 6.0 is feature-oriented rather than the old keystroke-recorder, so all the macro features should work in all future releases. BUT, sometimes new "features" disable old features. If this happens, try turning "off" the new features if the macros don't seem to like the new release. When in doubt, write for support--there will be either a fix or a new release, as needed, to fix any problems caused by new features. All Rights Reserved (C) Copyright 1991-93 Jerry Stern G R A P H C A T V. 3.0 12 PROMPTS--THE INPUT SCREEN ========================= Start GRAPHCAT from a blank document screen by pressing Macro (Alt-F10), typing GRAPHCAT, and pressing Enter. A second document screen must be blank as well, but not to worry: GRAPHCAT checks for workspace and will not let you do anything dangerous. A full- screen display will appear. DRIVE:\PATH ----------- At the first prompt, enter the drive name and path for the subdirectory to be searched. You may omit the ending backslash if you like. GRAPHCAT is smart enough to accept the path name either way. WP51: Pressing Cancel (F1) at this prompt will end macro execution. Pressing Cancel at any of the following prompts will move the cursor back up to the prompt immediately above. WP60: Pressing Cancel (Esc) at any time, or clicking on Cancel, will end the macro. You may move between the prompts with Tab or the arrow keys. Click on OK when done. EXTENSION OR FILE MASK ---------------------- The second prompt asks for the file type. Any type of graphics file readable by WordPerfect may be entered here. If your files are kept sorted by what they are, such as DrawPerfect pictures together as WPG files, or scanned artwork as TIF files, they will be easier to keep track of, but if they are mixed together with lots of different types of files, that's o.k., too. WP51: You may enter up to three characters at this prompt--only the file extension may be chosen in GRAPHCAT for WP51. However, you can use standard DOS wild cards. These include the asterisk, meaning "any characters, any length," and the question mark, meaning "any character, just one." A request for files with the P* or P?? extension would cause GRAPHCAT to hunt for files whose extensions begin with P, including graphic files such as PCX and PIC images. WP60: The default selection for files to examine is *.WPG, and you may use standard DOS wild cards, as for WP51, to specify the extension. IN 6.0, you may also use wild cards for the file name. For example, to look only at WPG files starting with W, enter W*.WPG at this prompt. All Rights Reserved (C) Copyright 1991-93 Jerry Stern G R A P H C A T V. 3.0 13 WP60 AND WP51: It's very easy to just choose * or *.* at this prompt, and try to read every file. Don't do it! The wild cards are intended for cataloging mixed disks of graphics files. If you use the * choice for directories containing program files, GRAPHCAT will run far more slowly, because it must load and identify as bad every program file in the directory. For best and fastest results, use the real file extension of the graphics you are looking for, unless you really do intend * or *.* to mean ALL the files in the directory. CATALOG TITLE ------------- The third prompt asks for a title, and the macro will place that title in a header on each page of the catalog. I recommend entering the name of the graphics collection or the name of the archived backup for that collection, such as "Business Graphics-- BUSINESS.ZIP" in this area. NEW in version 3.0: If you do not enter a title, GRAPHCAT will make one up for you. The default title is "Clip Art in" plus the location where the graphics were found. (A typical title will be "Clip Art in c:\wp51\graphics\*.*".) COLUMNS ------- Enter the number of columns to use for the catalog. If you do not want your catalog divided into columns, enter "1". HEIGHT ------ Enter the height for the graphics. WordPerfect will calculate the width to keep the graphics true to scale, room permitting. If less than about twice the height of a graphic is available for the width, some graphics in horizontal format will be compressed to fit the column. Very wide graphics, like address labels or scanned signatures, may require fewer columns than typical images, for graphics of the same height. For four columns, a height of one inch allows ample room for most images, and 28 images fit on one page. These combinations work well, and will show on screen: five columns with a height of 3/4", resulting in 45 graphics per page, or 3 columns and 1.2" (18 per page), or two columns and 1.8" (8 per page). International Users of WP51: the default height set by GRAPHCAT is 1", but you may enter a graphic height as you normally would. If your default measurement is centimeters, you do not need to All Rights Reserved (C) Copyright 1991-93 Jerry Stern G R A P H C A T V. 3.0 14 specifically tell WP and GRAPHCAT; the program and the macro will use your default measurement unit automatically. International Users of WP60: the default height set by GRAPHCAT is 2.5cm if you have set WP to use centimeters, 25mm for millimeters, or 1" if you use inches. Enter measurement values as you do normally. GRAPHIC ON DISK --------------- WP60 ONLY: You may choose to have GRAPHCAT retrieve all the graphic images (default), or to let it read them off the disk as it needs them, known as "Graphics on disk" or external graphics. CAUTION: If you choose the "on disk" option, DO NOT SAVE the catalog. Generally, printing it later will not work. If cataloging a floppy disk of graphics, that disk must remain in the drive during printing. Although this option saves large amounts of temporary drive space, use it carefully. If WordPerfect 6.0 cannot find your graphics when it comes time to print, your catalog will contain only empty boxes and captions. WORKING ON THE GRAPHIC... ------------------------- After the last entry has been made, GRAPHCAT will begin loading the graphics into the document. As each graphic is loaded, the macro announces the new graphic on screen. When the directory of graphics is large, this process will be considerably faster if there is additional memory available for WordPerfect to use, but hard disk space will be substituted automatically. If your system does not have additional memory, be sure that your default directory is set to a hard drive, rather than a floppy. IF WordPerfect decides that a graphic in your sample directory is not a proper graphics file, GRAPHCAT will add that file name to a list of files that could not be loaded, and that list will be printed at the end of the catalog. You may delete that message after the catalog is prepared, or you may try to convert the bad graphic or edit it with a graphics program, resave it, and run GRAPHCAT again. Because not every version of every graphic format is supported by WordPerfect, I prefer to leave the file list in the catalog to identify a file that may be usable in other software, but not in WordPerfect. (Or the disk may contain non- graphic files, such as a README.1ST or FILE_ID.DIZ, and these files will be listed automatically at the end of the catalog.) All Rights Reserved (C) Copyright 1991-93 Jerry Stern G R A P H C A T V. 3.0 15 When the catalog is finished, the screen display will be replaced by the new catalog page. You may, and should, preview the page before printing. GRAPHCAT may be stopped in mid-inventory by pressing the Cancel key just once; there may be a time lag of a few seconds before the macro stops. If you use the Cancel key to stop GRAPHCAT, the macro will leave behind a warning at the top of the document that the file is incomplete. The warning is just a comment box, and may be deleted if the partial catalog is useful. IN GENERAL ---------- GRAPHCAT and the INDEX macros have error trapping routines built in to prevent garbage entries, and to turn off Reveal Codes if needed, and will not try to run if you start them without enough available open document space. If you wish to import the catalog or the file list into a document, run the macro first, and then add the other text or formatting into the catalog or file list. GRAPHCAT builds very large documents. Your system will run faster with 1) more memory, 2) better memory software, such as QEMM 386, and 3) more available disk space. This was true with WP51, and with WP60, it is more important than ever. Since starting to catalog my clip art collection, I've found pictures I didn't know I had, and I've used some of those in new projects. Now that I don't have to hire extra help to create the listings, I can find the picture I want in no time, and, better yet, I can take the picture notebook with me to a co-worker, a client, or a conference, and I don't need to borrow someone else's computer and be at the mercy of someone else's operating system. EDITING ALL THE IMAGES AT ONCE ------------------------------ You may edit the finished catalog just as you would any other document, but do turn on Reveal Codes (Alt-F3)--there are a lot of codes in the document. WP51: The borders may be changed by finding the [Fig Opt] code, deleting it, and adding a new code in the same location. You can also add a Justification:Center code at the beginning of the document. WP60: To edit the images all at once, press Graphics (Alt-F9), (1) Graphics, (4) Styles, choose the style named GRAPHCAT, choose (3) Edit, (3) Image Settings, and make any changes you like, All Rights Reserved (C) Copyright 1991-93 Jerry Stern G R A P H C A T V. 3.0 16 including turning off color, increasing contrast, or rotating images. Don't change the borders from this screen. Exit out of the screen normally when done. To change borders, press Graphics (Alt-F9), (3) Borders, (4) Styles, choose the style named GCAT-BRD, choose (3) Edit, (2) Lines, and make any changes you like. Exit the screen normally when done. INDEX, INDEX5, INDX4DOS, and FILEINDX ===================================== The INDEX macros are WP macros that read a directory of files, and convert that directory listing into a file that a database program can import and add to a database. FILEINDX is a set of database files for PC-File to use in importing the files created by INDEX. The files FILEINDX.HDB, FILEINDX.DBF, and NAME.NDX compose a sample graphics database for PC-File. These files should be together on your hard disk; the ideal spot is a directory called GRAPHCAT. See Installation on page 9 if you need help preparing the directory. IMPORTANT: The INDEX macros create and automatically erase a small temporary file on your hard disk, named DELETE.ME, containing a text directory listing. Under normal conditions, you will never see it, but if INDEX is interrupted before the file is deleted, the temporary file left behind may be safely deleted. In WP51, the file will be in the root directory of the c: drive. In WP60, the temporary file will be placed in your macro directory. WP60: Skip ahead to the next section--the multiple versions of INDEX don't apply to WordPerfect 6.0. WP51: Why three versions of INDEX for WP51? The DIR command in DOS is changed in DOS 5 and 6 from those in older versions of DOS, and different (and more powerful) in either 4DOS or NDOS. Each DOS requires different command options, and different handling of the directory file. Here's how to choose which version of INDEX to use. 1) Are you running either 4DOS or NDOS? Yes-Use INDX4DOS. No-Go to next question. 2) Are you running DOS 4.01 or OLDER? YES-Use INDEX. No-Go to next question. All Rights Reserved (C) Copyright 1991-93 Jerry Stern G R A P H C A T V. 3.0 17 3) With DOS 5 or above, are you using SET DIRCMD? YES-Use INDEX5. No-Use either INDEX or INDEX5. Don't know: Use INDEX5. The file produced by INDEX is a "comma-delimited mail-merge" file. Most database programs can import these with no problems. Although I created the FILEINDX format for keeping track of graphics and clip art, the format and the INDEX macros can be used just as easily to form a master catalog of every file on a hard disk, or any category of files you choose. In addition to the information from the directory and whatever label you enter while running INDEX, the FILEINDX data screen allows room for comments, because it isn't always possible to remember that RX12-76.CGM is a picture of a troll at a bridge. To use INDEX, run the macro in the usual way, by pressing Macro (Alt-F10), typing the name of the macro, and pressing ENTER. Answer the prompts that appear on screen in the same way as for the first three prompts in GRAPHCAT. The screen will flicker twice as WordPerfect shells out to DOS to retrieve the directory to be converted and saves it to a temporary file called delete.me. The macro will automatically erase the temporary file after retrieving it into WP. Then INDEX will search the listing, removing spaces as needed, and inserting commas between columns, resulting in the comma-delimited list. That list must be saved as a DOS text file for the database program: Save the file by pressing Text In/Out (Ctrl-F5), (1) DOS Text, (1) Save, and entering the file name for the data file. IMPORTANT: When you first set up a database of clip art or other files in a database, you will read and process many directories. I have allowed for that process in INDEX. Start the INDEX macro from a blank document. For the next disk, start the macro from the same directory as the list created during the former run. The next list will be added at the bottom of the existing list. Once you have run each directory through INDEX, save the list as a DOS text file, exit WP, and import the data from within the database program. New in Version 3.0: The Index macros are more intelligent than in older versions, and will keep track of which document is workspace and which is a listing. Follow the instructions above, and not as you did in older versions. All Rights Reserved (C) Copyright 1991-93 Jerry Stern G R A P H C A T V. 3.0 18 IMPORTING INTO PC-FILE ---------------------- Here are the steps for the import from within PC-File V. 6.5: Begin by running INDEX, and save the file list as a DOS text file, using a filename ending in the extension .WS. Run PC-File, choose File, Open, and find and click on FILEINDX. From the main menu, choose Utilities, then Import, then Mail Merge. Enter the drive, and then the directory name of the location of the DOS text file. Find and click on the name of your listing file. Choose to Overwrite the data already in the database ONLY IF THIS WILL BE THE FIRST BATCH OF FILENAMES ADDED. OTHERWISE, CHOOSE APPEND DATA. Choose All to import the entire list of filenames. BUILDING A DATABASE IN WORDPERFECT ---------------------------------- A database of clip art file names can also be built in WordPerfect, using the INDEX file lists. Just some short hints here: 1) After running INDEX, search for commas, and replace them with tabs. 2) Add a tab set code in Document Initial Codes to tidy up the columns. 3) Use WordPerfect's Sort function to place the listing in any order you like. TROUBLE-SHOOTER'S GUIDE--GRAPHCAT ================================= 1) GRAPHCAT won't read my graphics files. Why? GRAPHCAT supports all graphics formats supported by WordPerfect, and that list is quite large, and the new WP60 reads several new file formats. However, the list is misleading. According to the WP instruction manuals, TIF and PCX files are supported. That is partially true. Sixteen-color PCX files are supported, but two- color PCX files are not. (The number of colors refers to the format of the image, and not the visible colors in the image.) TIF files come in multiple flavors, and only a few of them are supported. To make matters worse, many scanner programs create non-standard files, unreadable by WordPerfect. Before claiming that GRAPHCAT can't read a good graphics file, test the files by manually retrieving the suspect files, and see if they work. If they work manually, but not with GRAPHCAT, contact Science Translations for assistance. As of this writing, no graphics files have been found that work with WP but not with GRAPHCAT. All Rights Reserved (C) Copyright 1991-93 Jerry Stern G R A P H C A T V. 3.0 19 2) My scanner makes graphics in several formats. Some are showing up reversed as white-on-black. What do I do? This is not a GRAPHCAT problem, but... Most scanner programs can save in several formats. Not all of these formats are the same "flavors" as those that WordPerfect likes (see #1 above). Try scanning an image normally, and then saving it in EVERY format that your scanner software supports. Run the whole bunch through GRAPHCAT to load them, and see which ones work. Use those formats for all your scanning. In general, IMG files seem to work most often, followed by PCX. (IMG is supported by WP51, but not by WP60.) TIF is frequently a problem, because of the difference between the multitude of TIF "flavors." 3) My images are squashed, and printed much too narrow. Run GRAPHCAT again for that set of images, using fewer columns, but the same image height. Or, if you are comfortable with editing in Reveal Codes, you can delete the Column Def code, and replace it with a new code for fewer columns. 4) My file names wrap to the next line. On the completed catalog, change your initial base font. WP51: Press Format (Shift-F8), (3) Document, (3) Initial Base Font, and choose a smaller font. WP60: Press Format (Shift-F8), (4) Document, (3) Initial Base Font, (1) Font, and choose a smaller font. 5) My document prints slowly. The graphics quality setting affects speed--higher quality takes longer. If a coarse image is acceptable, choose Draft graphics quality before printing. Additional computer memory will help, as will a disk cache program. Ask your local dealer for help. 6) Only half of my catalog page prints. Some laser printers may not have enough internal memory to print a page of that complexity. On a laser printer, if the entire page does not print, try printing the page at a lower setting for graphics quality, or use fewer columns. Adding memory is a more expensive fix, but worthwhile. 7) GRAPHCAT loads properly in WP51, and the big box appears on screen, but when I tell it what directory to catalog, An error message box appears. But I have checked--the files are good graphics files in the directory I've entered. All Rights Reserved (C) Copyright 1991-93 Jerry Stern G R A P H C A T V. 3.0 20 This is an inconsistent error that occurs mostly with releases of WP from 6/90 to 12/90, although I have seen it more rarely with newer releases. Some of the settings in your configuration file are corrupt. To test this, start WP from the DOS prompt (No menus!) with the start up switch /x, like this: C:\WP51:> wp /x The x switch temporarily restores your copy of WP to the original defaults--it ignores all the choices you've made in Setup. Try running GRAPHCAT with this switch. If GRAPHCAT runs properly, then exit WP, restart WP normally, go into Setup and write down your options and settings. Next, exit WP, rename the file WP{WP}.SET to WPSET.OLD, and restart WP normally. Re-enter your options, and both WP and GRAPHCAT should run correctly. Alternative solution--upgrade to the newest release of WP; the problem does not seem to occur with any releases dated 9/91 or newer. 8) GRAPHCAT runs perfectly, but I cannot print the result file. The error messages say I don't have enough memory. This is strictly a WP problem, and it is just what it says. Try running WP without any popup programs or tsr software, from the command line (No menus!). Consider investing in a good memory manager program to give WP more usable memory. Print each page separately, or when running GRAPHCAT, try using fewer columns--there will be more white space on each page, but less strain on limited system resources during printing. 9) When I try to print a catalog of graphics found on a floppy disk, WP51 reads and writes to the floppy drive, and printing is extremely slow. WordPerfect 5.1 is placing its temporary print queue files on the floppy. There is an easy fix for this. Start WP with the command: WP /PF=(path) For example, try WP /pf-c: This command, which was added in the 3/90 release of WP, will divert the temporary printing files to the drive and path chosen. Printing speed should be improved considerably over allowing WP to use the floppy. 10) I am using WP 5.1 dated 3/9/92 or newer, and whenever I run GRAPHCAT, the error box appears that says that the Sort option in list files is turned off. Huh? The 3/9/92 interim release of WP 5.1 added a new feature--it can show directories in the list files screen in the order the files are on the disk. This is faster than the usual way, but less organized. Who wants a list of graphics that isn't in alphabetical order? To run GRAPHCAT, you must do what the box All Rights Reserved (C) Copyright 1991-93 Jerry Stern G R A P H C A T V. 3.0 21 tells you: Enter Setup (Shift-F1), choose (3) Environment, (4) Document Management/Summary, (5) Sort List Files, and choose Yes, and then Exit (F7) to return to your document screen. GRAPHCAT will now run normally. 11) The message "Position Hyphen" appears when I try to run GRAPHCAT on a directory of mixed graphics and text files. This only happens when some of the documents contain a "Hyphenation On" code, using the * choice on GRAPHCAT's extension line. The hyphenation message will occur only with hyphenated documents. You can avoid them by 1) Not using the * wild card extension, but instead choosing the extension of the graphics files, or 2) resetting the hyphenation options by pressing Setup (Shift-F1), (3)-Environment, (7) Prompt for Hyphenation, (1) Never, and Exit (F7) 12) Sometimes when I use the * or *.* wild cards, GRAPHCAT loads a file as a graphic that isn't one. The document loads and prints normally, but the box is either empty or contains a random pattern. The * wild card choice was intended for reading disks containing mixed graphics in different formats, such as WPG and PCX and CGM graphics mixed together, NOT for attempting to load every program file on your hard drive in the attempt to see if any of them are graphics. GRAPHCAT will correctly identify nearly every file as a graphic or not a graphic, but there are exceptions. For example, try loading the WordPerfect file LIBRARY.STY as a graphic--the resulting empty graphics box is harmless, but it shouldn't happen, and since it does not cause any error messages, GRAPHCAT can't eliminate it. To avoid these problems, when cataloging a directory of mixed graphics and program files, use the appropriate extension, such as PCX or WPG on the second line of GRAPHCAT's menu, and save the wild card use for disks holding only graphics. 13) Some of my images display or print in WP60 with very pale dots in the background. This happens occasionally with bitmapped images. To fix it from the finished catalog, press Graphics (Alt-F9), (1) Graphics, (4) Styles, page down to the style named GRAPHCAT, and choose (3) Edit, (3) Image Settings, (2) Color Adjust, (2) Contrast, type 1.0, and press (Enter). Press Exit (F7) enough times to return to your document--all the images will be fixed at once. All Rights Reserved (C) Copyright 1991-93 Jerry Stern G R A P H C A T V. 3.0 22 TROUBLE-SHOOTER'S GUIDE--INDEX ============================== 1) When I run INDEX, INDEX5, or INDX4DOS, my system pauses at the DOS screen with a message of "Sharing Violation." The INDEX macros are partially incompatible with SHARE. The fix is simple--remove SHARE from your boot files, unless you are running on a network, or some of your software specifically insists on SHARE. In DOS 5 and 6, SHARE is only used to protect files from simultaneous access by multiple programs. SHARE is NOT needed with large drives (over 32 megs) when running with DOS 5 or 6. If you are running on a networked system, and really do need SHARE, then just choose "Abort" or "Ignore" at the warning prompt, and the macro will continue normally. 2) I am running WP51 and DOS with the NDOS command.com replacement, and INDEX5 results in an error message that the "-p" parameter is invalid. INDEX runs, but results in a mangled file that will not work as an import to my database software. With WP51 and either 4DOS or NDOS, don't use INDEX or INDEX5. The macro INDEX4DOS creates the merge files for either of these programs, and the extra directory features they allow have been used to reduce the macro's workload, and increase its speed. All Rights Reserved (C) Copyright 1991-93 Jerry Stern G R A P H C A T V. 3.0 23 INDEX ===== 4DOS . . . . . . . . . . . 16, 22 ASP . . . . . . . . . . . . . 4, 5 BMP . . . . . . . . . . . . . . . 7 borders . . . . . . . . . 4, 15, 16 centimeters . . . . . . . . 13, 14 CGM . . . . . . . . . . . . 17, 21 color . . . . . . . . . 16, 18, 21 columns . . . . . . 4, 7, 13, 17-20 DHP . . . . . . . . . . . . . . . 7 DXF . . . . . . . . . . . . . . . 7 editing . . . . . . . . . 7, 15, 19 error messages . . . . . . 20, 21 FAX . . . . . . . . . . . . 1, 4, 5 FILE_ID.DIZ . . . . . . . . . 6, 14 FILEINDX . . . . . . . 6, 8, 16-18 GEM . . . . . . . . . . . . . . . 7 IMG . . . . . . . . . . . . . 7, 19 INDEX5 . . . . . . . 6, 16, 17, 22 INDX4DOS . . . . . . . . 6, 16, 22 interim release . . . . 1, 7, 8, 20 International . 4, 5, 8, 11, 13, 14 labels . . . . . . . . . . . . 13 laser printers . . . . . . . . 19 memory . . . . . . 14, 15, 19, 20 MGX . . . . . . . . . . . . . . . 7 MSP . . . . . . . . . . . . . . . 7 NDOS . . . . . . . . . . . 16, 22 ombudsman . . . . . . . . . . . . 5 PC-File . . . . . . . 6, 8, 16, 18 PKZip . . . . . . . . . . . . . . 6 PNTG . . . . . . . . . . . . . . 7 PPIC . . . . . . . . . . . . . . 7 Presentations . . . . . . . . . . 7 PRINTDOC.BAT . . . . . . . 1, 6, 9 README.1ST . . . . . . . . . 6, 14 registration . . . . . . . 1, 3-5 SETUP.BAT . . . . . . . . . 6, 7, 9 shareware . . . . . . . . 1, 3-5, 7 support . . . . . 1, 4, 5, 7, 8, 11 TGA . . . . . . . . . . . . . . . 7 TIF . . . . . . . 8, 10, 12, 18, 19 trouble . . . . . . . . . . 18, 22 Wood Clips . . . . . . . 1, 4-6, 9 WP{WP}.SET . . . . . . . . . . 20 WPG . . . . . . 6, 7, 9, 10, 12, 21 All Rights Reserved (C) Copyright 1991-93 Jerry Stern